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Category-Level Access: Give Every Team Member Exactly the Right View
When your video library grows beyond a handful of files, the question shifts from "Where do I upload?" to "Who should see what?"
Marketing has campaign assets. HR manages onboarding recordings. An external agency delivers product videos. They all work inside the same account, but they should never have to scroll through each other's content.
That is exactly what category-level access permissions solve. You can assign team members to specific folders and control what they see and do inside Ignite.
Where this makes a difference
A team of five sharing 30 videos is manageable. A team of twenty sharing 300 is not. Category-level access gives every person a clean, relevant workspace instead of a crowded library.
The most common setups are a corporate comms team that separates categories by department (Marketing, HR, Sales Enablement) and gives each team access to their own space. A training team that organizes content by topic (Onboarding, Compliance, Product Training) and gives department heads moderator access to review and approve.
It also helps in regulated environments. Healthcare, public sector, and finance organizations often need documented access controls for compliance. Category-level permissions provide a clear, auditable structure: who has access to what, and in which role.
External partners benefit too. When a freelancer or agency produces content for you, assign them to one category. They get the access they need, nothing more.
How it works
Step 1: Create your category structure.
Log in as Admin. Set up the categories that reflect how your organization works: by department, project, client, or content type. Think of categories as folders for your video library. If you already have categories in place, skip this.
Step 2: Assign access per member.
Go to the Members section. Invite a new team member or select an existing one. For each member, choose one or more categories they should have access to, and set their role:
- Editor: Can view all videos in the assigned category and edit only own uploads. Can't publish/aktivate something.
- Moderator: Can manage videos and content within the assigned categories.
When that member logs in, they see only the categories you have shared with them. Nothing else. No clutter, no confusion, no risk of someone accidentally editing the wrong file.
One member can have access to multiple categories, and each category can have different members. The system is flexible enough to match the way your team actually operates.
Category access vs. separate Ignite workspaces
Category-level permissions work well when teams share one account but need visibility boundaries. If you need full separation instead (independent content, settings, and member management), Ignite also supports multiple workspaces. Users in multiple workspaces can switch between them with just one click.
Each workspace operates as its own isolated environment. Agencies managing several client accounts, or corporates with distinct business units, often use separate workspaces for that reason.
Both approaches work side by side: workspaces for hard boundaries, category permissions for flexible access within a workspace.
Try it
Category-level access is available for all Ignite accounts with more than one member. If you are already a customer, log in and set it up in the Members section.
Sounds interesting?
Then you can try all features for 30 days completely free of charge. No up front subscription, no need for payment details. Of course, we can also schedule a personal demo to show you what's possible with Ignite.
Excellent video quality
GDPR-compliant
Hosted in Europe
